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Apply for funding to make my work open access

The UIC Research Open Access Publishing (ROAPP) fund supports faculty, researchers, staff, post-docs and students who want to make their journal articles open access. If you are not funded by a grant or contract to help cover open access or paid access publishing fees, apply for ROAPP funding. ROAPP supports not only open access publishing but also fees to commercial and not-for-profit publishers who provide open access to an article immediately upon publication for an additional fee.

Available funding

The ROAAP fund covers publication charges for Open Access Journals:

  • Full coverage for OA fees under $600
  • Half of the OA publishing fee (up to $1,500) when the OA publishing fees is more than $600 (i.e. if the OA publishing fee is $3000, the ROAAP fund will cover $1,500)
  • “Open choice” or “paid access” fees up to $1500 per article

The Open Access Journals must meet the following standards:

  • Provide unfettered (freely accessible) access to all peer-reviewed articles
  • Be a member of the Open Access Scholarly Publishers Association OR adhere to its Code of Conduct
  • Offer a standard article fee schedule for public view
  • Have a policy to waive fees in cases of economic hardship
  • The journal must be indexed in a major indexing and abstracting service such as Web of Science or Scopus.

Apply for the ROAPP fund

Goals of the ROAPP fund

Studies show open access increases citation and other recognition of published research. The goals of the fund are to:

  • provide seamless access to UIC-authored journal articles;
  • support reform of traditional scholarly journal publishing;
  • recognize that many commercial and not-for-profit publishers will provide open access to an article immediately upon publication for an additional fee;
  • provide support to authors who are not funded by grants or contracts with funds to help cover open access and paid access publishing fees.

Funding for this program comes from the University Library, Office of the Vice Chancellor for Academic Affairs, and the Office of the Vice Chancellor for Research.

Frequently Asked Questions (FAQ)

Who is eligible for the funding?

The ROAAP Fund is available to any University of Illinois at Chicago faculty, researchers, staff, post-docs, and students.

What articles are eligible for the funding?

ROAAP funds are available for articles to be published in scholarly peer-reviewed open access journals or articles published in traditional scholarly journals where payment of a fee will make the article freely and immediately available to all. Invited articles will not be covered by the fund. Articles resulting from research that was funded in whole or in part from (a) grant(s) are also not eligible.

What if the research published in the article was grant-funded?

This fund is available only for articles where the reserach was not grant-funded. This includes articles reporting research funded by a gift or a grant from a granting agency, foundation, or other institution (including UIC itself) that allows granted funds to be used for article processing fees (whether or not the particular grant had budgeted for such fees and whether or not sufficient grant funds remain), and articles funded by an institution that itself pays article processing fees on behalf of the author (such as Wellcome Trust).

What if there are multiple authors on an article from different institutions?

In the case of an article with multiple authors, the UIC author may apply for the funding.

With what requirements must subsidized authors comply?

Conditions of funding include:

How do I apply?

Use the ROAAP Application Form to fill out your request. The request will be reviewed for eligibility and the author will be informed whether it has been approved.

When should I apply?

Preferably, you should apply when your article has been accepted by the journal and the funds are needed. We will review your application and respond within 5 to 10 working days. Published articles are not eligible for reimbursement.

How do I get reimbursed?

If your article is accepted and ROAAP request is approved, follow the appropriate option below to pay the open access fees.

  1. Pay Open Access Publishing Fee using your department’s P-Card.
    1. Send proof of payment and your department FOAP charged and the University Library will complete the Journal Voucher – use account code 141450 (Publication & design).
    2. Please ensure it is clear what article the ROAAP fund is covering —the University Library will only reimburse for the funding amount granted through ROAAP.
  2. Pay Open Access Publishing Fee by coming to the Daley Library.
    1. Arrange a time to meet with someone in the Library’s Buisiness Office at Daley Library.
    2. The library will pay the fee directly using a P-card if that is an option provided by the publisher.
    3. You will need to log into your account with the publisher.
    4. Bring your approval email confirming the ROAAP funding for your article.
  3. Use a personal credit card.
    1. If it is not possible to pay the open access fee using a University p-card, you may use a personal credit card—to get reimbursed, you will need to work with your department to fill out an employee reimbursement form using TEM.
    2. Once your department has covered your reimbursement costs, send proof of payment/reimbursement along with your departmental FOAP to the University Library—the Business Office will do an appropriate transfer of funds.

Contact Information

Send all forms, documents (copy of approved ROAPP funding request), proof of purchase, receipts, vouchers, and invoices to: Rodney Chambers, Daley Library, University of Illinois at Chicago, 801 S Morgan St. M/C 234, Chicago, Il 60607. Contact Rodney about reimbursement or payment at rchamber@uic.edu or 312-996-4241).

What if I am interested in obtaining a PeerJ Membership?

Yes, the ROAAP fund may be used to cover Peer J membership fees. Individuals may request the use of the ROAAP fund for individual PeerJ memberships by emailing UIC’s Scholarly Communications Librarian, Sandy De Groote at sgroote@uic.edu .

A PeerJ membership allows an author to pay a one-time publication fee to publish in PeerJ. Membership prices range from $99 to $299 and the selection would be made by the author, dependent on how many articles they think they will publish in a year (1, 2 or unlimited). In return, the author must agree to review one article a year if, for example, they are a basic member.

Where can I read more about open access?

More questions?

Please contact UIC’s Scholarly Communications Librarian, Sandy De Groote (sgroote@uic.edu, 312-413-9494)

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