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Submit work to INDIGO – UIC’s institutional repository

INDIGO is UIC’s institutional Repository. Faculty, staff and graduate students can deposit their research and scholarship-published and unpublished-directly into INDIGO. Departments can use INDIGO to distribute their working papers, technical reports or other research materials.

Before you submit

  1. You must be the copyright owner or have the permission of the copyright owner to deposit the material into INDIGO.
  2. You (the submitter) must also have the right to grant the UIC Library the non-exclusive right to preserve and disseminate the material through INDIGO.
  3. The material must be in electronic format.

How to submit to INDIGO

  1. Login with your netID and password.
  2. You’ll automatically have permissions to post to the UIC Research and Scholarship collection.
  3. If you want to publish to another collection, contact indigo@uic.edu.
  4. Follow the prompts to add your work.

Frequently Asked Questions (FAQ)

  1. How do I know if I own the copyrights to an item?
  2. What can I do in the future to retain my rights as an author?
  3. What rights do I need to grant when I deposit into INDIGO?
  4. If I own the copyright to an item, are my rights protected when the item is in INDIGO?
  5. Can I publish an item somewhere else if it has already been deposited into Indigo?
  6. Does depositing an item into Indigo meet the NIH guidelines?
  7. What type of content can be deposited in INDIGO?
  8. What type of formats are accepted?
  9. What if I have a co-author?
  10. What if I have a co-author that is not affiliated with UIC?
  11. What if I want to remove my work from INDIGO?
  12. What if I want to restrict access to my work in INDIGO?
  13. What are communities in INDIGO?
  14. I registered an account in INDIGO. Why can’t I submit materials?
  15. How can my department find out more about Indigo and how we can make our material available in Indigo?

How do I know if I own the copyrights to an item?

Consult with the agreement the author signed with the publisher. If you do not have a copy of the agreement, you can request it from the publisher.

If the author has retained their rights and owns copyright of their published work, the item may be submitted to INDIGO. If the author has not retained copyright and has signed an agreement giving all their rights to the publisher, the author may:

  • Check the Sherpa/Romeo list of Publisher Copyright Policies and Self-Archiving — some publishers give authors permission to deposit published articles into repositories like INDIGO.
  • Contact the publisher to request permission to place the work into INDIGO

What can I do in the future to retain my rights as an author?

Use the Addendum to Publisher Agreements for CIC Authors. This will ensure that you maintain your copyright to your work and grants permission for you to deposit the final published version of version of your research into INDIGO.

Additional resources:

Questions about your Rights? Send an email to indigo@uic.edu.

What rights do I need to grant when I deposit into INDIGO?

  • The UIC University Library needs to be granted the non-exclusive rights to keep the work, preserve it and make it available on the web—this allows us to make items accessible and usable in the future.
  • You do not cede any rights you had before placing the item into INDIGO—if you were the copyright owner of your works prior to depositing your items, you continue to retain those rights.

If I own the copyright to an item, are my rights protected when the item is in INDIGO?

  • If you own the copyright or if you have created an item (unpublished manuscript, PowerPoint, conference paper, presentation, poster, course syllabi, handouts or documents) you may select a Creative Commons License to protect your work when you publish it in INDIGO.
  • More Information on Creative Commons Licenses

Can I publish an item somewhere else if it has already been deposited into Indigo?

  • Check with the publisher first—some publishers will not publish material that has already been made available on the Web.

Does depositing an item into Indigo meet the NIH guidelines?

No—the UIC University Library strongly encourages you to deposit your material in both PubMed Central and INDIGO. More information on the NIH initiative and submitting your NIH funded work into PubMed Central.

What type of content can be deposited in INDIGO?

The types of materials that may be submitted into INDIGO include:

  • Journal articles
  • Preprints
  • Conference presentations, papers and posters
  • Course syllabi, handouts and documents
  • Raw data files
  • Software
  • Video and sound recording
  • Working papers
  • Books
  • Maps
  • College/department alumni newsletters
  • Committee meeting agenda and minutes
  • Doctoral dissertations and masters theses (Note: For UIC awarded degrees, the library is working on an official processes to enter these dissertations and theses.)

What type of formats are accepted?

  • All material submitted needs to be in electronic format.
  • If the format of your material is in print, you may scan your work and deposit the electronic files into the repository—learn more about scanning.

Because software for reading content (such as Adobe for PDFs) is routinely being upgraded, some formats may become obsolete in the future. Contact indigo@uic.edu for preferred formats that will ensure long term access.

What if I have a co-author?

If you have co-authors, each of the co-authors must agree to your joint works being deposited into INDIGO.

What if I have a co-author that is not affiliated with UIC?

Only one author needs to be affiliated with UIC in order to be able to submit material into INDIGO. The author affiliated with UIC will be the individual submitting the items. Note: Submitting your work into INDIGO does not prevent your co-author from submitting the same work to another repository.

What if I want to remove my work from INDIGO?

INDIGO is designed to preserve submissions long-term. In exceptional cases, the material may be removed at the request of the submitter and/or author or for legal reasons.

What if I want to restrict access to my work in INDIGO?

In general, material submitted in INDIGO will be made publicly accessible in a timely manner. If there are materials for which widespread access is not appropriate (ex: administrative documents, restrictions to UIC only) or that should not be publicly viewable for set time period (dissertation or publishing embargoes), INDIGO can restrict access to a community or to restrict access to an item for a predetermined period of time. Contact indigo@uic.edu to determine if a restriction request is appropriate.

What are communities in INDIGO?

INDIGO is organized by Top-Level Communities (defined by UIC’s list of Academic Departments), Sub-Communities, and Collections (which belong to a specific community). If you have questions about where you think something should go, please email indigo@uic.edu.

I registered an account in INDIGO. Why can’t I submit materials?

Authorizing you to submit to a specific collection requires an additional step. If you would like your material uploaded into INDIGO, please email indigo@uic.edu. A librarian will upload your material on your behalf or provide training to a designated person in your department who can upload materials for the department.

How can my department find out more about INDIGO?

Please email indigo@uic.edu. A librarian can present to a group or your department about INDIGO and retaining your ownership of your intellectual property, and provide you with more information on scholarly communication.

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