Image & Media Reproduction Services

Digitize or reproduce items from UIC Library Special Collections

Within some limitations (below), patrons may take photographs of items in most UIC Library collections using a digital camera, for no charge.

For items in Special Collections & University Archives, staff can make scans or copies for you.   When you are ready to proceed, complete our Request Digitization, Permission to Publish formFees may apply (below).

Services we provide

  • High-resolution photographic imaging
  • Photocopy and reference scanning
  • Publishing requests

Delivery can be either digital (e.g. PDF, JPG) or in standard print formats.

These services are primarily for documents and images.  For other media, e.g. audio and video items, please contact us.

Other UIC Library scanning services

Finding and identifying items

Special Collections staff will help you locate items you wish scanned or copied, whether you are in person or online.

For every item (or set of items) requested via our website, we will need any/all identifiable information you can provide:

  • For online items: a web address (URL), a title, any identification numbers
  • For items found in print: a source volume (perhaps) with ISBN (if it has one), any page numbers, a description
  • For items from an archival collection: the collection name, box and folder numbers, an item description

It will be important to have this information handy as you complete our digitization form.

If you think the UIC Library has an item or image, but you can’t quite find it, please Ask A Librarian, or talk to an attendant in the Special Collections and University Archives reading room.

Limitations

The UIC Library reserves the right to deny any reproduction request.

Copyright

Please see our online guide to Copyright.  Don’t forget about Fair Use!

Physical Condition

Some materials may be too fragile to digitize.

Privacy

Individuals depicted in a reproduction have privacy rights as outlined in “Protection of Human Subjects” (Title 45, Code of Federal Regulations, Pt. 46). The UIC Library reserves the right to require a release from individuals whose privacy may be violated by the publication of an image.

Ownership

We can only provide reproductions of images owned by the UIC Library.  We cannot create reproductions of images from other institutions.  If the item is from another library, we advise you to contact the institution where the item was found.

Fees

Charges for photocopying, scanning and reproducing images can be found in the schedule below.  For formats not listed here, or for film, video and audio reformatting, please contact the Special Collections and University Archives department.

Photocopy and Reference Scanning

  • Limit 50 pages per project.
  • Pay by major credit card only.
Service Cost
Up to 25 pages Free
26-50 pages $.50 per page

High Resolution Photographic Reproductions: Digital Images

  • TIF or JPG formats available.
  • Digital images are 6000 pixel (600 DPI @ 8″x10″ equivalent)
Service Cost
Digital master copies of previously digitized material $30
Digital Images of non-fragile, reflective originals and bound volumes up to 30x40" $30
Digital Images of transmissive film (negative and positive) from original formats 35mm, 120mm, 4x5", 8x10". $30
Composited digital Images of reflective originals over 30x40". 2 shot minimum. $30
Digital Images of fragile, delicate manuscript items and bound volumes requiring special handling. 1/2 hour minimum. $100/hour
Digital Images of realia, paintings, framed art, and other objects. 1/2 hour minimum. $100/hour

High Resolution Photographic Reproductions: Prints

  • Archival ink jet, luster finish.
Service Cost
5x7" $15
8x10" $30
11x16" $40

Other print sizes and finishes may be available.  Please contact us for a quote.

Shipping

Service Cost
UPS/USPS Flat Rate shipping for prints, photocopies, or scans to CD per order $10 per order
Electronic Download No charge
Customer pick-up at the Special Collections Department (either Chicago location) No charge
International order Ask a Librarian for quote

Need more information? Ask a Librarian